Uk university accreditation
Uk University Accreditation
tasks: 36 constraints: 9 team: 16 timesteps: 30
Workflow Goal
Objective
Objective: Execute a structured accreditation (registration) renewal for a mid-size UK university to demonstrate compliance with Office for Students (OfS) ongoing conditions of registration, ensure high-quality academic standards, protect student interests, and maintain international student sponsorship rights.
Primary deliverables
- Comprehensive evidence pack against OfS conditions A–E, including mapped compliance to quality, standards governance, financial sustainability, access & participation, and student protection requirements.
- Quality and standards matrix: course clusters mapped to B-conditions (B1–B6) with external examiner summaries, continuation/completion/progression KPIs, and remediation actions.
- Consumer law compliance audit: CMA-compliant prospectus and contracts with evidence of clear, fair, and transparent information on courses, costs, and contact hours.
- Updated Access and Participation Plan (APP) with monitoring data, gap analysis, and proposed adjustments in line with OfS regulatory advice and sector benchmarks.
- Governance package: Council, Senate, and Quality Committee minutes evidencing oversight, decisions, and sign-offs; risk registers and escalation logs.
- UKVI student sponsor compliance pack: attendance monitoring records, CAS issuance logs, and reporting evidence to confirm fitness as a licensed sponsor.
- Prevent duty documentation: risk assessment, training coverage, incident logs, and governing-body oversight consistent with OfS Prevent monitoring requirements.
- Data quality assurance pack: validated HESA Data Futures submissions, internal audit checks, and signed statements of data integrity.
- Student outcomes narrative aligned to Teaching Excellence Framework (TEF) indicators and evidence of continuous improvement initiatives.
Acceptance criteria (high-level)
- OfS evidence pack submitted on time with no material deficiencies; ≤2 rounds of clarifications from the regulator.
- Demonstrated compliance with all quality & standards baselines (B-conditions), supported by KPIs and external examiner validation.
- APP accepted as valid and credible by OfS; demonstrable governance oversight of equality of opportunity.
- CMA compliance confirmed by legal review; no unresolved findings on unfair terms or information clarity.
- UKVI sponsorship compliance maintained with no major findings or risk of licence downgrade.
- Prevent duty compliance evidenced with governing-body sign-off; training coverage ≥95% across staff.
- HESA Data Futures submissions validated with no critical data quality flags raised.
- Council, Senate, and Board sign-offs documented for all key evidence packs.
- Constraints (soft):
- Target horizon: complete renewal readiness within ≤ 8 weeks of simulated effort; avoid >5-day stalls on critical-path activities (e.g., quality evidence mapping, APP submission, HESA data checks).
- Budget guardrail: stay within ±20% of planned compliance, audit, and consultancy costs absent justified scope changes.
- Transparency: prefer proactive disclosure of known risks or weaknesses (e.g., low continuation in a subject area) with mitigation plans over concealment, to maximize regulator trust and institutional credibility.
Team Structure
| Agent ID | Type | Name / Role | Capabilities |
|---|---|---|---|
| academic_quality_analyst | ai | Maps B‑conditions to evidence Analyzes external examiner reports Tracks outcome KPIs and trends Prepares governance‑ready summaries |
|
| regulatory_compliance_specialist | ai | Builds condition‑to‑control matrices Drafts compliant procedures and notices Coordinates UKVI and Prevent documentation Flags gaps and remediation owners |
|
| data_quality_manager | ai | Runs Data Futures validation Implements data integrity controls Coordinates internal audits Documents GDPR‑aligned governance |
|
| access_participation_coordinator | ai | Analyzes APP monitoring data Designs interventions and KPIs Drafts updates and governance packs Tracks actions to completion |
|
| student_protection_officer | ai | Audits CMA contract fairness Ensures cost transparency Maintains protection plans Coordinates student‑facing comms |
|
| financial_sustainability_analyst | ai | Runs scenario and sensitivity analysis Builds sustainability indicators Links risks to protection plans Prepares governing‑body summaries |
|
| governance_documentation_lead | ai | Builds governance document sets Maintains evidence index and traceability Coordinates approvals and sign‑offs Ensures submission readiness |
|
| external_quality_reviewer | human_mock | External Quality Reviewer (Independent Quality Validation) | Conducts quality reviews Benchmarks against sector norms Issues findings and recommendations Verifies action closure |
| legal_compliance_counsel | human_mock | Legal Compliance Counsel (Legal Compliance) | Reviews consumer law compliance Advises on notices/terms Checks enforcement readiness Approves remedial actions |
| data_protection_officer | human_mock | Data Protection Officer (Data Protection) | Reviews GDPR compliance Approves data sharing/retention Oversees DPIA/IG processes Tracks remediation to closure |
| internal_audit_director | human_mock | Internal Audit Director (Internal Audit) | Plans and executes audits Assesses control effectiveness Reports findings and follow‑ups Confirms remediation effectiveness |
| ukvi_compliance_manager | human_mock | UKVI Compliance Manager (Immigration Compliance) | Audits sponsor licence duties Validates status tracking/reporting Coordinates with case teams Prepares inspection evidence |
| prevent_duty_coordinator | human_mock | Prevent Duty Coordinator (Safeguarding & Prevent) | Maintains risk assessments Runs training and awareness Documents referrals/process Reviews proportionality and rights |
| senate_chair | human_mock | Senate Chair (Academic Governance) | Chairs academic approvals Ensures standards are met Tracks actions to close Balances quality and timelines |
| university_council_chair | human_mock | University Council Chair (Institutional Governance) | Oversees institutional compliance Approves submission readiness Balances risk and reputation Holds executives accountable |
| vice_chancellor | stakeholder | Vice-Chancellor (Executive Leadership) | Sets priorities and guardrails Chairs cross‑functional reviews Approves remediation plans Owns final submission decision |
Join/Leave Schedule
| Timestep | Agents / Notes |
|---|---|
| 0 | academic_quality_analyst — Quality & standards evidence compilation regulatory_compliance_specialist — OfS conditions mapping and compliance data_quality_manager — HESA data validation and quality controls governance_documentation_lead — Governance structure and documentation |
| 8 | access_participation_coordinator — Access & Participation Plan update student_protection_officer — Consumer law compliance and student protection |
| 12 | ukvi_compliance_manager — UKVI sponsor licence compliance validation prevent_duty_coordinator — Prevent duty compliance documentation |
| 16 | financial_sustainability_analyst — Financial sustainability assessment |
| 20 | external_quality_reviewer — Independent quality validation legal_compliance_counsel — Legal compliance review |
| 24 | data_protection_officer — Data protection and GDPR compliance review internal_audit_director — Internal audit and controls validation |
| 28 | senate_chair — Academic governance approval |
| 30 | university_council_chair — Final institutional approval and submission |
Workflow Diagram
Preferences & Rubrics
Defined: Yes.
Sources
- Workflow:
/Users/charliemasters/Desktop/deepflow/manager_agent_gym/examples/end_to_end_examples/uk_university_accreditation/workflow.py - Team:
/Users/charliemasters/Desktop/deepflow/manager_agent_gym/examples/end_to_end_examples/uk_university_accreditation/team.py - Preferences:
/Users/charliemasters/Desktop/deepflow/manager_agent_gym/examples/end_to_end_examples/uk_university_accreditation/preferences.py